Business owners are highly appreciative of the comprehensive safekeeping solutions offered by self storage companies . Although virtually all businesses are now computerized and electronic data files are stored on powerful servers, business owners still face the problem of storing huge stacks of paper documents.
Many businesses regularly generate substantial amounts of paper documents in the form of contracts, drawings and plans. It can be challenging for businesses to find a safe, secure and yet easily accessible location to store original documents. Another factor is that the law often requires businesses to maintain original records for 7 years.
These legal requirements can pose a dilemma for businesses that face severe space constraints. This is where storehouse companies and their storing options gain significance.
There are several companies that specialize in document storing. However, the disadvantage of choosing such companies is that business owners cannot enjoy unlimited access to their documents. In addition, such facilities may not permit personal access. Instead, the business owners can request for files that will later be delivered by the company.
However, if business documents are stored in cargo space facilities, business owners do not have to worry about being denied access even if it is past the working hours. They can retrieve their documents 24×7.
Storeroom structures and units have been specially designed by storage units oakland to ensure flexibility, access and security. Here is a deeper look at each of these aspects
Flexibility – When it comes to the question of flexibility, the services of cargo space facilities are second to none. Business owners are free to upgrade or downsize the amount of space that they have chosen. Further, if businesses are able to predict the number of new boxes that will be added to the unit on a monthly or yearly basis, it will enable them to reserve stowing space in advance.
Access – Business owners are permitted access to units during working hours at the self storage companies . Access is free of charge, regardless of how often a lumber room is visited. If a business requires only occasional access to their files in the cargo space unit, the company may offer a file retrieval service for free. In this method, the firm retrieves the specific file and keeps it ready for collection as soon as they receive a message from the business owner.
Using professional racking systems is another factor that simplifies the retrieval process. These systems enable storing facilities to make maximum use of the available space. There are plenty of racking options in use at self storage companies . Each racking system is based on the number of files stored, how files are labeled and how often the files need to be accessed.
Security – Storeroom facilities attach the highest priority to ensure that the goods in their units are safe and secure from damage or theft. For this, the facilities implement a host of measures ranging from burglar alarms and night patrol to surveillance cameras and automated entry doors. So, the units can only be accessed by authorized members of the concerned business.
Some facilities may feature a pin code access system. If this system is used by self storage companies , the customer has to key in a unique combination to disarm the individual alarm in his unit. This advanced system can also be customized to include multiple pin codes for different staff members so that the access by each member can be tracked.
To sum up, self storage companies definitely offer the safest, most accessible and most affordable option to effectively resolve the storing requirements of businesses.